A dear doctor letter template is an exemplar template containing a sample doctor letter. There are times when it really is best to divorce yourself from your patient and move on. While Dear Friends and Patients, We are excited to announce that we will be moving to a new nearby location in the iconic Five Gables Building in Santa Cruz on December 18! When and if the time comes for you to change jobs, do so with the grace of a caring professional. Dear Patient, After practicing dentistry for 35 years, I have decided to announce my retirement. PATIENT LEAVING PRACTICE LETTER. The letter can also be used to remind them that they Patient Notification Letter When Going Out of Network With an Insurance Plan Dear Patient -- We are writing to inform you of a change in our insurance network here at {your clinic name}. Introducing a The American Association of Orthodontists estimates that close to 5 million Gut and the rest of the staff will be contacting you for your next regularly scheduled visit. At You can use statement like I will run another test on you to get to see the problem, and this time it will be keen because I have This is also a good time to let them know that youve decided to switch dentists. In some cases, I have treated Here Ill share some scripting examples for handling calls from patients who want to cancel their same-day hygiene appointments. Here is an example of a rare disease for which a patient needs a rare This Office Manager resource provides a great sample of a letter to send to patients leaving your dental practice. Your thoughts about the inappropriate request (e.g., prescribing opioids or back Let the patient know what you are doing to correct the mistake. Dentists may charge a fee to transfer your dental records, which covers the cost for copies, supplies, labor and postage or messenger service. If you will not be staying on for a transition period at your office, be sure to let your patients know in your letter that you appreciate them and their trust that they placed in you for many years. PRO TIP: Your staff should know about the dental practice sale BEFORE letters are sent to patients, but AFTER the completion of the sell. The departing physician and practice may want to offer the patient the choice of following the treating physician to his or her new location or obtaining care from a different When it comes to treating a minor, there seems to be a lot of opinions regarding consent. Start by saying sorry for what the recipient is going through and mention how you learned about his/her illness. To [patient name] It has come to my attention that you have been sent several letters regarding your outstanding account with our Dear PATIENT It is good form to thank patients for the opportunity to care for them and assure them they are Reschedule Doctor Appointment Letter. Cosmetic and Family Dentistry joined the Trident General Dentistry team back in mid-2018. If a patient misses an appointment, then they may be offered a chance to reschedule this. [Mention sender name] [Address] Dear doctor, I am very much thankful to you. Send patients emails Unless I hear otherwise from you, your patient record will be The coronavirus pandemic has made headlines, leaving many practices wondering how they will continue functioning during a Your child Place a sign on your door and in the office announcing If a patient is considered high risk or is in an acute phase of treatment, consider This letters openly explains that the relationship between the patient and the Specifically, a dentist is required, prior to discontinuing treatment, to provide patients with adequate notice and the opportunity to obtain the services of another dentist. Every practice terminates a doctor-patient relationship at some point. You do magnificent work through your dental practice, and I thank you. Date. Post notices of your move in the office at least 30 days before yo ur move. Mr. Does dental history is And the Please note: this isnt scripting for periodontal Is a document/letter which aims at postponing or rearranging an appointment between a doctor and patient. Sample Letter for Age-Out Patients Date: Patient: Dear Parent, We are writing to you regarding your child whom we have together cared for and watched grow into a young adult. City, State Zip. Download. You may be required to pay The letter can accomplish a lot if it is sincere, takes the patients` feelings and fears into account, and praises Dentists, therapists, and other medical personnel who choose to close ties with their respective patients utilize this particular letter as a suitable way of bringing an end to things. When closing a practice, you should send a notification letter to the patients you have seen in your practice within the last three years. If you will not be the custodian of records it is helpful to retain a copy of the letter for your files should your receive a records request in Physicians professional lives are intertwined with patients, insurance companies, hospitals, labs, landlords, attorneys, accountants, billing agencies, suppliers, drug companies, pharmacies, and Youll quickly notice that its actually not a letter that talks Dental Patient Refund Letter #1: To Use When A Patient Has Overpaid Their Co-pay Dental Patient Refund Letters. As of Provide information about where patients can locate a new physician, such as a list from their health insurer, the local medical society, or the local hospital referral line. If you are relocating, include your new address and contact information. You can adapt the same letter for every individual and organization on the list. best dental care possible. I am filled with gratitude that you are always eager to readily help me This office has state This article 1. Letter Template: 1. This will allow your more regular patients to take notice and plan accordingly. Patients needing to transfer orthodontic treatment mid-treatment is becoming more common. The second step of the FAVER approach is to analyze the thoughts that are leading to the discomfort. Here are some important tips on writing your sample letter to patients following the sale of a dental practice, along with a few examples. The first example letter for notifying patients of a physician leaving their practice comes from Medical Center Clinic. This is an important element in transferring patient loyalty. Dr. Letter to Patient Going Out Of Network. Letter to remove a patient from the practice should include the reason for removing. Letter 3 Non-payment notice. Letter - to new general dentist where moving patient is transferring; Summary of records - for patients who have transferred to another office; Letters To Patients. All you need to do is call your dental office and ask them to transfer the records. Place a copy of the letter in the patient medical record. After much deliberation, we have decided to end our preferred provider status with X dental insurance company, effective xxxx,xx,20xx. Consent for Minors. Dear Dr. Dentist: A previous patient of mine, Mr. John Doe, has moved to your area, and has requested that I send records to you. The way you cared for me more than being a friend of mine rather than being a doctor. If you are mindful of how you raise your rates, making the announcement to your clients doesnt need to be counter An example letter follows: Dear (Insert Patient Name): Dental Patient Refund Letter #2: To Use When A Patient 18 is the age of majority in the United States, so overall, a patient under 18 You must properly notify patients and former patients about the move, and it is best to do so using multiple methods. Size: 4.2 MB. Free Sample Rate Increase Letterto Clients in Private Practice. A proper patient transfer from a dentist who must discontinue treatment prior to completion should involve at least these four items: 1) identifying a skilled practitioner who will accept the The letter It has been my singular honor to be your dentist. PDF. The laws on fees vary from state to state, #7 Thank you for being a truly spectacular dentist. This rearrangement is a result of As part of that, they sent out an announcement message to their patients. The letter should specify the date of departure and the patients' options regarding providers. We recommend sending letters by first-class mail and keeping a copy of the letter in the patients record. COVID-19 (Corona Virus) Dental Practice Plan. State that youre leaving the dental practice At the beginning of your letter to patients, there are a few main elements to include: Grab your patients attention and THEN dive into the details. Get straight to the point when telling your patients that you are leaving the practice. If you dont, many patients wont continue reading the letter. Sample Re-Schedule Appointment Letter. State that youre leaving the dental practice. Dianne Glasscoe, RDH, BS, is an adjunct instructor in clinical hygiene at Guilford The best letters to patients are brief and carry only the intended message. When closing a practice, you should send a notification letter to the patients you have seen in your practice within the last three years. An example letter follows: I am writing this letter to inform you that I will no longer be able to serve as your primary care physician at (insert practice name).